CLASS TITLE:
Permit Technician
PURPOSE OF THE CLASSIFICATION:
Performs a variety of office work, ensuring compliance
with the City inspections licenses, regulations and regulatory permits; issues appropriate
receipts, licenses and/or permits to enforce municipal codes; and performs
related work as required.
ESSENTIAL TASKS:
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Answers telephones and gives information to
callers, takes messages or transfers calls to appropriate individuals.
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Greets visitors and callers, handles their inquiries and directs them to the appropriate person(s) according to their need(s)
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Opens, reads, routes and distributes incoming
mail and other material and prepares answers to routine letters.
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Receives and reviews registrations, licensing
and permit applications for electrical, mechanical and plumbing contractors,
journeyman and apprentices.
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Enters permits, bills customers and applies
payments as required; balances income received.
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Schedules and dispatches incoming inspections
from contractors.
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Provides information and guidance to the public
pertaining to licensing; develops and maintains various information materials concerning
licensing requirements; assists the public with general licensing information
and in completing needed forms; notifies appropriate companies for services to
be turned on and off in accordance with inspection schedules.
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Sets up and maintains paper and electronic
filing systems for records, correspondence and other material.
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Generates monthly permit reports.
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Orders supplies as needed for department; codes,
receives and files invoices appropriately.
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Operates office equipment such as fax machines,
copiers and phone systems and uses computer for spreadsheets, word processing,
database management and other applications; learns to operate new office technologies
as they are developed and implemented.
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Performs other work as necessary and or as
assigned.
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Must
report to work on a regular and timely basis.
The duties listed above are
intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties
does not exclude them from the position.
REPORTING RELATIONSHIPS:
The Permit Technician reports
directly to the Chief Building Inspector.
The Permit Technician does not
have any direct reports or supervisory responsibilities.
QUALIFICATIONS:
Training and Experience: High
school diploma or equivalent with specialized course work in general office
practices such as computer operation, filing, accounting and/or bookkeeping and
three (3) years of increasingly responsible related office experience or an
equivalent combination of related education and experience.
Knowledge, Abilities and Skills: Considerable
knowledge of computers and electronic data processing; knowledge of modern
office practices and procedures. Ability
to effectively meet and deal with the public; ability to communicate
effectively, verbally and in writing; ability to handle stressful
situations. Skilled in typing to
effectively complete work assignments, type correspondence, transcribe minutes,
disseminate information to staff and others, etc; skilled to effectively
provide written and oral communications.
Performance tests of skill in the
use of a computer keyboard with speed of at least 40 WPM. Must be proficient with computers and other
office equipment with considerable knowledge in WordPerfect and Microsoft
programs.
Physical
Requirements: The physical requirements described here are
representative of those that must be met by an employee to successfully perform
the essential functions of this job in compliance with the Americans with Disabilities Act (ADA) requirements. On a case by case
basis, reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. While performing the duties of this job, arm
and hand steadiness and finger dexterity will be needed enough to use a
keyboard and telephone. Occasional sitting
and standing is required. Occasional lifting
and carrying of objects weighing up to twenty
(20) pounds. Occasional reaching, balancing,
stooping, kneeling, crawling, twisting, handling and repetitive movements. Vision, speech and hearing sufficient to
perform essential tasks. Punctuality and
reasonable attendance is essential. Must
submit to drug screening and fitness to work physical exam.
Licenses and
Certificates: Possession of a valid Oklahoma Class D
driver’s license is required. Requires
ability to receive within three (3) months of employment, and maintain, a
Notary Public Certification.
WORKING ENVIRONMENT: Work in this
classification is primarily indoors in an office environment. Will travel to other City locations as
required.
MINIMUM PAY:
$15.30/hr. Excellent employee
benefits (insurance, vacation leave, sick leave, retirement, holidays).
WORK HOURS: 8:00 a.m. to
5:00 p.m., Monday through Friday.
WORK LOCATION: City of
Muskogee Planning and Community Development Department, Development Services
Division, Inspections, 229 West Okmulgee Avenue, Muskogee, Oklahoma.
RESUMES
MAY BE SUBMITTED BUT WE REQUIRE OUR EMPLOYMENT APPLICATION BE COMPLETED ALONG WITH THE APPLICATION. We
can also fax, email or mail one to you or you can pick one up from the City of
Muskogee Human Resources Department at 505 Columbus Street, Muskogee, Oklahoma.
Applications can be returned to the same address or by mail: City of
Muskogee, Human Resources Department, P. O. Box 1927, Muskogee, OK
74402-1927; by fax: 918-684-6223; or by email: jkennedy@muskogeeonline.org.
If you should have any questions, please call the Human Resources Department at
918-684-6221 or inquire in person at the address above or fax or email (above).
DEADLINE FOR APPLICATIONS: There
is no deadline for applications for this position – it will be open until
filled.
EOE